Automation and integrations
Most small businesses do not have a software problem. They have five pieces of software that refuse to speak to each other, and a person in the middle doing the translating by hand.
The problem
A job comes in by email. Someone types it into the scheduling system. When it is done, someone types it again into the invoicing software. Then the numbers get typed a third time into the bookkeeping file. Each retype is a chance to introduce an error, and all of it is paid time producing nothing.
This is the least glamorous work we do and usually the fastest to pay for itself. Fifteen hours a week of manual transfer at $30 an hour is roughly $23,000 a year, before counting the invoices that get missed entirely.
We start by mapping what actually happens, not what the process document says. Then we connect the systems you already pay for rather than selling you new ones.
What you get
Everything in the scope, written down before we start.
Audit
Workflow map
A written picture of every place data is entered twice, with the hours attached to each one so you can see where the money goes.
Build
Connected systems
Integrations between the tools you already use — QuickBooks, Xero, Jobber, Square, Google Workspace, your CRM.
Logic
Rules that hold
Error handling so a failed sync tells someone instead of quietly dropping a job.
Testing
Run against real data
We test with your actual records, not sample data, before anything goes live.
Docs
Written handover
A plain-language guide to what runs, when, and what to do if it stops.
Optional
Monitoring
We watch the integrations and fix breakages from $300/month.
Who this is for
Those are the sectors we know best, not a list of who we take. We build for any business — a tailor, a bakery, a driving school — and the price is the same whatever the trade.
What it costs
AUT — typical engagement
Delivered in 2–3 weeks. Fixed price agreed in writing before any work begins. Fifty percent on signature, fifty percent on handover.
Not included
- Third-party subscriptions, paid directly by you
- Stock photography and paid fonts
- Advertising spend of any kind
- Ongoing support, quoted separately after handover
Run the numbers yourself
Work out whether this pays for itself.
Drag the sliders to your own situation. If the payback period looks bad, do not hire us for this.
What is the manual work costing you?
Live calculationRetyping, chasing documents, answering the same questions, copying between systems.
Wage plus payroll costs. For an owner doing it personally, use what an hour of your time is worth.
We scope to a realistic figure, not total elimination. Most builds land between 60% and 80%.
Drag to match the service you are considering. Starting prices run $1,800 to $6,500.
Over three years that is $41,934 recovered against a one-time cost.
This is arithmetic, not a promise. We agree the real baseline hours with you in writing before any build starts, and you get a measurement against that number at handover. Figures in Canadian dollars.
What changes when systems talk to each other
Simplified. A real workflow map names your actual tools and the hours attached to each handoff.
How a project runs
You see it working before you are committed to it.
Call
Thirty minutes. You describe the problem, we tell you whether we are the right fit — including when we are not.
Scope and contract
A fixed price, a delivery date and a signed agreement. The contract protects you, not us. Nothing starts until you approve it.
Prototype
We build one small function from your project and show you it running. Not a mockup — working software, in two or three days.
Your call
Happy, we finish the build. Not happy, you walk away and owe nothing. No questions, no argument, no invoice.
Questions
The things people ask before signing.
What if my software does not have an integration?
Most do, through an API or a tool like Make or Zapier. If yours genuinely does not, we will tell you at the audit stage rather than after you have paid for a build.
Will this replace my staff?
No. It removes the part of their job nobody wanted — the retyping — so the same team handles more work without hiring.
What happens when something breaks?
Integrations do break, usually when a vendor changes their API. The handover docs cover the common failures. Monitoring is available if you would rather not think about it.
Do I need to change software?
Almost never. We connect what you have. Switching tools is expensive and disruptive and is rarely the cheapest fix.
Related services
Websites that book work
A site built to book work: fast, findable on Google, and easy for a customer to act on from their phone.
- Design, build and launch
- Online booking and quote forms
- Local SEO and Google Business setup
AI implementation
An assistant trained on your own documents that answers customer questions, handles intake, or chases paperwork.
- Support assistant on your content
- Document and intake processing
- Staff training so it gets used
Shopify builds and fixes
New stores, theme work, migrations, and the unglamorous repairs — slow pages, broken checkout steps, apps fighting each other.
- Store build or theme customization
- Migration from another platform
- Checkout and speed fixes
Start here
Tell us what is broken.
Send the short version. We reply within one business day with either a price range or an honest referral somewhere better.